Housing Selection & Requirements
Students will use the housing portal for all of their housing needs while attending Hartwick College.
Housing PortalQuick Links
Residency Requirements
Hartwick College is a residential liberal arts and sciences college. The Office of Residential Life and Housing offers our residential students a variety of experiential learning opportunities to support their academic, social, and personal success. All students are required to live in college housing through their senior year.
Hartwick College will provide housing for all students that are eligible for housing, as space allows. Submitting appropriate applications, forms, and documentation before associated deadlines is required. All applications and forms can be found on the Housing Portal.
Only students currently enrolled and registered as full-time students are permitted to occupy College residences.
Full Time Students
All full-time students are required to live in college housing through their senior year.
Three-Year Degree Program students are required to live on campus for the entire three years.
Housing Eligibility
Part-time students are not eligible to live in Hartwick College residence halls. In some cases, students in their final semester of their senior year may be eligible for an exception to this policy, depending on the situation. These students must have the written permission of the Director of Residential Life and Community Standards to live in on-campus College housing. A part-time student is: a student enrolled for eight credits or fewer during the fall semester; a student enrolled for less than three credits during the January term. Any student who falls to part-time student status, except for those with written permission from the Director of Residential Life and Community Standards, will be removed from their on-campus residence.
Non-traditionally aged students (24 years of age or older) must have the written permission of the Director of Residential Life and Community Standards to live in on-campus College housing. Hartwick College will place non-traditionally aged students together in an on-campus residence.
Off-Campus Living
For students who meet the Exemptions to the Residency Requirements, the Housing Exemption Application for the succeeding fall semester must be completed by the appropriate deadline. The Housing Exemption Application must be submitted through the housing portal. Once a housing exemption has been granted, a student wishing to move back to on-campus College housing during the academic year must notify the Residential Life and Housing Office of their desire to live in College housing. College housing will be provided in such cases as space becomes available after students required to live on campus have been housed.
Students are strongly encouraged not to sign a lease until written approval is provided. Hartwick College students are billed for room and board until they have submitted all necessary paperwork and received written approval from the Office of Residential Life and Housing to live off campus. Students should contact the Financial Aid Office to discuss the impact of their decision to live off campus on their financial aid award. Students receiving financial aid may have their award reduced once permission is granted for them to live off campus.
Housing Selection Process
If you have more questions after reading through the Housing Selection Process, please view our FAQs located in the housing portal.
All students at Hartwick (remote, commuting, residential, RAs/SRAs, etc.) will need to log in to the housing portal to complete the housing application starting on February 3, 2025. If you fail to complete the housing application, you will not be allowed to go through the housing selection process. See the directions below for completing your housing application:
Returning Student Residential Housing Application
-Log into the housing portal.
-Click Housing Forms in the left hand menu.
-Click on 2025-2026 Returning Student Residential Housing Application.
-Fill out the Missing Persons Contact (if you choose to provide this information). Click Continue.
-List your room type preferences. Click Continue.
-Complete the theme community questions if you are interested in being considered for a theme community. Click Continue.
-Complete the Roommate Matching Information. Click Continue.
-Review the Housing Agreement and sign it. Click Continue, then Finish.
-After completing the application, update your Profile including the questionnaire-this will help the system find matches for you!
Continued Student Housing Exemption Application
-Log into the housing portal.
-Click Housing Forms in the left hand menu.
-Click on Continued Student Housing Exemption Application
-Sign the Housing Exemption Request Agreement
Greek Housing Exemption Application
Greek students need to re-apply to live in their Greek house every academic year.
-Log into the housing portal.
-Click Housing Forms in the left hand menu.
-Click Greek Housing Exemption Request.
-Select your Greek organization from the drop down and sign the Housing Exemption Request Agreement
New Housing Exemption Request
-Log into the housing portal.
-Click Housing Forms in the left hand menu.
-Complete the Missing Persons information (if you choose to), then click Continue.
-Complete the Housing Exemption Request information and upload the appropriate documentation.
-Sign the Housing Exemption Request Agreement.
Students with accommodations that require pre-placement in a traditional residence hall building will complete the Housing Accommodation Preference form under Housing Forms. Students with Accommodations can choose to go through the Housing Selection process to try to obtain an apartment or townhouse by indicating so on their Housing Accommodation Preference form.
Housing Selection numbers are released in late March and assigned randomly within your class cohort which is based on your anticipated graduation date.
You will then create roommate group. Residential Life & Housing will then average and announce the updated housing numbers (from the roommate groups) and time slots in late April. You’ll be able to see your updated housing selection number and timeslot in the Housing Portal.
You’ll then select your housing during your timeslot in the Housing Portal.
Housing Accommodations
The Office of Residential Life is committed to supporting all residential students and recognizes that some students have residential needs that can best be met prior to the standard housing selection process. Our office works closely with AccessAbility Services in providing these accommodations.
Students can request housing accommodations for a documented disability by completing the Housing Accomodation on the AccessAbility Services website. Appropriate documentation must be included with the form. It is then reviewed by the appropriate office and communicated to the committee for discussion. Housing Accommodations are approved by a committee composed of members of the staff from the Perella Health Center, the Counseling Center, the Center for Student Success, and Student Experience. Once a final accommodation has been determined, that decision is communicated to the student and appropriate offices.
Students with approved housing accommodations that require placement before housing selection will go through the Accommodations Preference process and be placed by the Office of Residential Life and Housing prior to housing selection. While disclosures are accepted throughout the year, students will be expected to go through the housing selection process if they have not been approved by a certain date. The Office of Residential Life and Housing will make allowances for accommodation spaces during the housing selection process and will work with late-approved students after selection to place them in a space that meets their accommodation.
Students with specific accommodations that cannot be met in a traditional residence hall building (typically private kitchens and private bathrooms) will be placed prior to the housing selection process. Students with a single accommodation have the option to be pre-placed in a traditional residence hall building (Hilltop, Oyaron, Smith, van Ess, Robertson Lodge) or can opt to go through the Housing Selection process if they would like to obtain an apartment, townhouse, suite, or cabin. Singles will be held in traditional buildings for these students to be placed if they do not get their first choice housing.
All residential halls have a full kitchen. Students with housing accommodations will be placed in buildings that meet their class year and accommodation needs. Seniors typically live in the Apartments, Townhouses, Leitzell Suites, and Pine Lake Cabins. Juniors and Sophomores typically live in van Ess Hall, Hilltop House, Oyaron House, and Smith Hall. First Year students typically live in Wilder Hall, Saxton Hall, and Holmes Hall.
Housing Agreement
All new and returning students residing in a College residence must submit the Housing Application on the Housing Portal, or the Housing Exemption Application found in the Housing Application, which includes the Housing Agreement, by the appropriate deadline. Students that do not submit the Housing Application by this deadline will be placed in housing after the other students have been housed. Failure to submit the Housing Application may result in cancellation of a student’s registration at Hartwick.
Right to Assign & Relocate
The Residential Life and Housing Office reserves the right to assign any vacancy in College-owned housing at any time and/or to reassign any student at any time.
Housing Waitlist
Students interested in being added to a waitlist for a specific building or type of room should email [email protected] with their request. As rooms become available, they will be allocated to students based on the order of the waitlist. A student is not required to accept the offer of a room change from the waitlist if it is offered. Students should understand that if they assume occupancy in a room and there is a cost difference, their contract will be amended and the room rate charges will be adjusted accordingly.
Residential Life & Housing
4th Floor, Dewar Union
Hartwick College
Oneonta, NY 13820
607-431-4501
[email protected]