Registrar's Office Transfer Credit

No more than thirty (30) credits can be applied to a student’s academic record.

Hartwick College offers advanced placement and credit for scores of 3 or better on many of the advanced placement (AP) tests of the College Board. In order to receive AP credit, students must have their official exam scores submitted to the Registrar’s Office directly from the testing agency.

A complete listing of AP exams and equivalent Hartwick credit is available in the college catalog.

Students who have acquired mastery of a subject through experience or other avenue outside of the traditional classroom setting.

Approval of a particular exam for credit must be confirmed, in writing, by the Registrar, using the Request for Non-Hartwick Course Approval form. Students wishing to earn major specific credit must receive approval from the Department Chair using the aforementioned form.

Approval must be obtained prior to completion of a CLEP exam.

Credit is only awarded for subject exams, not for general exams.

Hartwick adheres to ACE scoring guidelines for awarding of credit. Click here to read more.

A student may transfer in up to 90 credits toward a Hartwick College degree.

Grades for courses taken elsewhere are included when determining a student’s eligibility for honors at Commencement but are not posted on the transcript. A grade of ‘CR’ (credit) is entered for all transfer courses.

Credit earned for transfer courses is posted on the student’s transcript and counts toward the overall number of academic credits required for graduation. Credit awarded at Hartwick is equal to the number of credits earned at the institution where credit was earned. For example, a three credit course completed at another institution is transferred in as three Hartwick credits, regardless of the credit value of the Hartwick course it is equated to.

The Office of the Registrar is responsible for evaluating all transfer credit for new and current students, and the final decision on whether or not to allow a course to transfer lies with the Registrar.

Any course a student wishes to transfer after he or she has matriculated must be approved by the Registrar. A course intended to count toward a declared major must also be approved by the Chair of the Department in which the credit will apply (these courses must also be approved by the Registrar, however). A course intended to count toward the general education curriculum must be approved by the Registrar. Approval by a Department Chair is not required for general education courses

All requests for course approval must be submitted to the Office of the Registrar using the Non-Hartwick Course Approval form. Incomplete forms will not be accepted. After submission to the Office of the Registrar please allow a minimum of five business days for a decision.

• Select a course that will transfer to your major, a gen ed requirement or an elective. Do so by finding courses that are similar to those offered at Hartwick.
• Obtain a Non-Hartwick Course Approval form (available online or in the Registrar’s Office). Fill out the form completely and attach detailed course descriptions.
• Obtain the appropriate signature for courses you want to apply to your major.
• Return the completed form to the Registrar’s Office.
• Wait five business days for a decision. When you receive a copy of the approved form, check to see that ALL courses have been approved. If a course has not been approved, you will not receive credit for it.
• If a course you selected was not approved, select another and follow the steps above.

New or incoming students must submit transcripts of courses completed, showing final grades, to the Office of Admissions. Once Admissions receives the transcripts they will be sent to a Transfer Credit Evaluator for review. The Transfer Credit Evaluator will determine which courses are eligible for transfer and contact you with a final transfer credit equivalency report showing how the transfer credit will apply to your Hartwick degree. The Transfer Credit Evaluator may contact you if more information is required to make a final determination on how to apply a course to your degree program (this is usually accomplished by requesting a course description).

Course credit will be granted for most higher-level (HL) and standard-level (SL) subjects with grades of 4 or better. Equivalencies are subject to change as periodic reviews of exams and credit policies are conducted.

Please visit the college catalog to view a current listing.

If you do not agree with Hartwick’s decision on the awarding of credit you earned prior to attending, you have the right to submit an appeal to the Office of the Registrar. Students wishing to appeal must submit a description of the course and a course syllabus, with a brief description of how the credit should be applied to the academic record to the Office of the Registrar. Once all materials are received, a decision will be made in three to five business days and communicated to the student in writing.