Thank You Letters

A thank you letter is sent after an interview and confirms your interest in a position.

Sending a thank you letter after an interview is an excellent policy. The thank you letter shows your continued interest in a position, so use the letter to your advantage.

Here are some things you might focus on:

  • Address the letter to a person or persons you met during the interview and indicate that you enjoyed your time and you appreciate being considered.
  • Comment on specific things that interested you about the job. It's appropriate to relate these to your background.
  • State your understanding of what will happen next. If the employer indicated that a decision should be made by a certain date, then mention that you will follow-up with a phone call after that date.
  • If you are no longer interested in the position, then this is a good time to thank the employer and state that you no longer want to be considered.

Example: Thank You Letter

Your address

Organization name
Organization address

Dear ______________:

First Paragraph
Thank the person who invited you for the interview and also thank any other people who interviewed you.
Mention that you enjoyed the visit and comment on some specific thing that interested or impressed you the most.

Second Paragraph
Use this paragraph to reiterate your interest in the position and tell why you feel you are qualified for this position.
Mention that you want to be a part of their team/office/staff etc.

Third Paragraph
If the interviewer mentioned a date by when s/he will contact you, state that date and state what your next step will be (a phone call, etc.)

(Your signature)

Your name typed