Mailer Piece Production

Bulk Indicia & Permits
An indicia on a mail piece is in the upper right-hand corner and contains the College permit number and USPS address.

Bulk Mail Permits for Outgoing Mail
Hartwick also has a first and third class Bulk Mail Permit; each permit has been assigned #179. The appropriate indicias for outgoing mail are:

First Class Bulk Mail Permit: #179
Indicia must read:
1st CLASS MAIL
US POSTAGE
PAID
PERMIT 179
ONEONTA NY

Third Class Bulk Mail Permit: #179
Indicia must read:
NON PROFIT ORG
US POSTAGE
PAID
PERMIT 179
ONEONTA NY

Business Reply Mail Permits (Envelopes and Postcards)

  • FOR ALL BUSINESS REPLY MAIL (Business Reply Mail is that mail coming back to us at our request, using our mail permit #98. Admissions has been assigned permit #200. Examples include admissions reply cards, annual fund payment envelopes, etc):
  • The correct zip code for ALL BRM postcards is 13820-7923
  • The correct zip code for ALL BRM 1 oz. letter size (envelopes) is 13820-9923
  • BRM Mail Panels must read:
    BUSINESS REPLY MAIL art produced and/or approved by the USPS. The Office of Marketing & Communications will assist you in seeking art approvals.

Business Reply Mail Accounting System Approval
All Business Reply Mail MUST be “qualified” through a USPS regional office in Albany or Syracuse before distribution in order to receive the discounted rates available through our Business Reply Mail Accounting System (BRMAS) membership. This computerized system reads our unique pre-printed bar code, counts, and then calculates the charges for each day’s BRM.

Steps for BRMAS approval:

  • Membership in BRMAS (College is a member).
  • Print BRM pieces to postal standards.
  • Submit samples (50 pieces) and qualify through mail requirements.